Owner Management

Property owners are the people or companies who own the villas in your portfolio. In Argonautas each owner is an entity (an individual or an organization) with one or more members, the people who get portal access. Open Owners from the Distribution section of the sidebar.

Adding an Owner

1. Open Owners.
2. Click Add Entity.
3. Enter the owner details:

Field	Description
Legal Name	Full legal name of the person or company
Entity Type	Individual or Organization
Email	Main email for the entity
Phone	Contact number

4. Click Create Entity.

To fill in the rest, open the entity and click Edit. The edit form adds Display Name, Tax ID, Default Commission %, Currency, Timezone, a full address, and Notes.

Searching and Filtering

The search box matches the entity name, its members' names and emails, and the linked user accounts. A search for "García" finds an entity whose member is named García even if the entity is called "Casa Pacifica LLC". Combine search with the Entity Type and Status filters to narrow the list.

The Entity Page

Click an entity to open it. The page has four cards:

Card	What it holds
Entity Details	Legal name, display name, phone, tax ID, currency, timezone, address, and notes
Properties	Every property linked to the entity, with type and status. Click a name to open the property.
Documents	Files shared with the entity's members (see Owner Documents)
Members	The people with portal access, their role, email, portal status, and permissions

Linking Owners to Properties

1. Open the property and go to the Property tab.
2. Under Managed by, choose the owner from the Owner list.
3. Save.

Once an owner is set, a Manage members & payouts link next to the list opens the owner's entity page. A property has one owner entity. If several people share ownership, add each of them as a member of that entity and set their Ownership %.

Management Commission

The commission that comes off the owner's revenue is set per property, in the Commission card of the property's Property tab (Management Commission %). Booking sources can carry their own commission rate, which wins over the property rate for bookings from that source (see Booking Sources).

The owner portal calculates each member's payout from these rates:

• Gross revenue from the stay.
• Less the management commission.
• Times the member's Ownership %, when they own part of the entity.

The Default Commission % field on the entity is stored but not used in these calculations today. Set the rate on each property.

Members

To add a member, click Add Member on the Members card. The form has:

Field	Notes
Name, Email, Phone	Contact details. An email is needed to send an invitation.
Role	Primary, Member, or Observer
Title	Optional, such as "Director"
Ownership %	The member's share of the entity
Preferred Language	Language for messages to this member
Preferred Channel	Email, SMS, or WhatsApp
Permissions	View financials, View bookings, Create blocks, View guest details, Manage entity
Notifications	Booking, cancellation, payout, statement, and message notifications

Use the icons on each member row to send a portal invitation, revoke access, edit, or remove the member. See Setting Up the Owner Portal.

Owner Statements and Reports

Admins see owner net in Reports. To give an owner a statement, upload it to the entity's Documents card. Members with View financials can then open it in the portal.

Exporting Owner Data

To pull a snapshot of owners for accounting, a CRM, or an audit:

1. Open Owners.
2. Apply any search or filter you want the export to respect. The export uses the filters on screen.
3. Click Export.
4. In the modal, choose:
   • Format: CSV or Excel (.xlsx).
   • Entity Fields: legal name, display name, type, tax ID, email, phone, and more.
   • Member Fields: each member's name, email, role, and permission flags.
5. Click Export.

With member fields you get one row per member, with the entity columns repeated. Without them you get one row per entity. Your last choices are remembered for next time.

Common Questions

Can an owner own several properties? Yes. Pick the same owner on each property. Each property keeps its own commission rate.

Can owners edit their properties? No. Owners have view-only access through the owner portal. Property edits are made by an admin or property manager.

Two people own one villa. How do I set that up? Create one entity, add both people as members, and set each member's Ownership %. Each member sees their own share as their payout.

Related

• Owner Portal Guide: what owners see and do in the portal.
• Setting Up the Owner Portal: inviting members and setting permissions.
• Owner Financials: payout and revenue in the portal.